Embedded bookkeeping and accounting support
The reconciliations, the invoicing, the debtors, the payroll prep. Done every day by one person who knows your file, working from our managed office on equipment we own, alongside the accountant you already have.
Get me a bookkeeperMonth to month. Wrong fit replaced at no cost, any time.
Is this you?
You are doing it yourself
The books get done on Sunday night, or they get done in a panic before BAS. You are not bad at it. It is just not what you should be spending your evenings on.
Your accountant is doing too much of it
You are paying professional rates for data entry and chasing invoices, because there is nobody in between. The work that needs an accountant is a fraction of what they are handling.
Either way the answer is the same: a full-time person who owns the day to day, so the expensive brains only touch the work that needs them.
The role
Scoped with you before they start, so nothing is assumed. A typical brief covers:
Recording and coding transactions, keeping the ledger current rather than reconstructing it at quarter end.
Accounts reconciled on a schedule you set, with anything unmatched raised rather than guessed at.
Supplier bills entered, approvals routed to you, payment runs prepared for your sign-off.
Invoices raised and sent on time, statements issued, and overdue accounts followed up consistently.
Timesheets collected and checked, pay runs prepared and presented to you or your accountant to approve.
Month end tidied, reports prepared, and the file kept in a state your accountant does not have to fix first.
If your list looks different, that is the conversation. The role is built around your file, not a template.
Who you get
Experience
We place people with real bookkeeping experience, not trainees learning on your accounts. Depth is matched to the complexity of your file.
Software
We match to your existing setup rather than asking you to change it. Tell us what you run and we will place accordingly.
Fit
You are part of choosing the person who ends up in your books. If they are not right, they are replaced at no cost.
The difference
Most offshore bookkeeping is a shared resource working across a dozen files from wherever they happen to be. That is fine until something goes wrong, and then nobody owns it.
Full-time on your business and no one else's. They learn one file properly instead of skimming twelve.
They work from our Kathmandu office, which we pay for and run, not from a home laptop you will never see.
An Australian account manager owns the relationship, meets you weekly and is who you call when something needs fixing.
Your financial data
This role sees more of your business than any other one we place, and it should be the part you interrogate hardest. So here is how it is handled rather than a promise that it is safe.
The work happens on computers Expand Quickly owns and manages, inside a secure managed office. Never a personal device.
They get access to the systems you grant and nothing else, at the permission level you set. You can revoke it at any time without going through us.
Payment runs and payroll are prepared for approval, not executed. The person who releases money is still you.
Where we fit
We place the person who does the daily work. Your registered accountant or BAS agent keeps doing what only they can do: lodgements, advice, sign-off and anything that carries their registration behind it.
Most clients find the relationship gets better, not worse. The accountant stops doing data entry at professional rates and gets a clean file to work from, which is what they wanted in the first place.
If you do not have an accountant yet, say so on the call. That is a gap worth sorting before this starts, and we will tell you so.
How it starts
Step 01
A working session on what is actually on your plate, what your accountant is doing that they should not be, and what the role needs to cover.
Step 02
We find the person, you meet them, and they are trained on your processes and systems before they touch your live file.
Step 03
Full-time on your books, with a weekly meeting with your Australian account manager to review and adjust.
Investment
A bookkeeper keeping a clean file and an experienced accounting support person handling a complex one are different jobs, and pricing them the same would be dishonest to one of you. We price the role once we know what it covers.
What does not change: month to month, no lock-in contract, and the wrong fit replaced at no cost at any time.
Get me a bookkeeperThe guarantee
If the person is not the right fit, tell us and we replace them at no cost, at any time. Not in the first 30 days. Any time. We can offer that because we are not recruiting for you and walking away: the person sits in our office, so replacing them costs us a week, not a search.
No lock-in contract and no minimum term. You stay because it is working.
Wrong fit replaced at any time, at no cost. Finding and keeping the right person is our job, not yours.
The processes we document during onboarding belong to you, so a replacement steps into something that already works.
Common questions
No. Lodging BAS for a fee requires registration as a BAS or tax agent in Australia, and that stays with your registered agent or accountant. What we place is the person who does the daily work so that the lodgement is a short job on a clean file instead of a reconstruction.
No, and we will not describe them as one. Those are protected Australian designations. We place experienced bookkeepers and accounting support staff who do the day to day work under your direction and alongside your qualified accountant.
No. We match the person to what you already run rather than asking you to move. Tell us your setup on the call.
You and your accountant, the same as any bookkeeper. Your Australian account manager owns the relationship and meets you weekly, and anything unclear in the file gets raised rather than guessed at, which is the single biggest difference between a good bookkeeper and a cheap one.
Only if you give them that access, and we would suggest you do not. Payment runs and payroll are prepared and presented for your approval. Releasing money stays with you.
The work happens on Expand Quickly computers inside our secure managed office, under our IP and data protection protocols. Access is granted by you, at the level you choose, and can be revoked by you at any time without going through us.
Kathmandu, in our own managed office, with Australian oversight. We name it openly because it is part of how the model works, not something to hide.
We replace them at no cost, at any time. Finding and keeping the right fit is our job, not yours, and the processes we document during onboarding belong to the role rather than the person, so a replacement steps into something that already works.
No. Month to month, and you can leave at any time. We do suggest giving it a few months, because a bookkeeper needs time to learn a file properly. That is a recommendation, not a contract.
Your business hours, with the overlap agreed before they start. We will be straight with you on the call about what is realistic.
It depends on the role and the level of experience it needs, so we price it once we know what it covers. It is month to month either way, with no lock-in and no cost to replace someone who is not right.
Often, yes. Many of these roles absorb admin, invoicing chase-ups and customer account queries alongside the books, because it is the same person with the same context. Worth raising on the call, since it changes the scope.
Month to month, replaced free if the fit is wrong
Fifteen minutes with Sean. We go through what is on your plate, what your accountant is doing that they should not be, and what the role would actually need to cover. If a full-time person is not the right answer for you yet, we will tell you.
This suits businesses with enough regular bookkeeping to keep someone busy properly. If your books are a few hours a month, a full-time person is the wrong answer and we will say so rather than sell you one.